Accounts Payable Bureau

The Accounts Payable Bureau of ASD is responsible for providing compliant financial management for government business operations within GSD in accordance with state and federal regulations. The Bureau provides all GSD divisions with procedural guidance to process accurately and efficiently all payments to the State’s vendors within required time frames.

Services provided include:

• Process Audits:  reviewing all payment documents for processing accuracy and timeliness
• Warrants: preparing and reviewing documentation for canceling and/or reissuing warrants as appropriate; assisting with expedited warrant processing
• Validations: reconciling Accounts Payable data to General Ledger entries
• Procurement Card (P-Card) Program: administering and providing oversight to GSD divisions for P-Card purchases, payments, and reconciliations
• Purchasing/Contracts: providing purchasing support to the Office of the Secretary and Program Support; processing and tracking contracts for all GSD divisions for review and approval by the Department Secretary, General Counsel, and CFO
• Forms W-9: reviewing and certifying submissions as the DFA-assigned Point of Contact for all GSD
• Payments: verifying and mailing payments to vendors providing goods and services for all GSD divisions except Risk Management Division