Risk Management

State of New Mexico Fine Arts Claim Report

Protect and Preserve the Artwork in a Safe Place

1. Missing or Stolen Art

Report to Police Department immediately. Take photographs of any forcible entry or evidence.
Advise owner of loss.
Report to the State of New Mexico Risk Management Division, Property & Casualty Bureau – Claims
Continue to search for missing artwork.

2. Transit Damage

Save all transit documentation and packing as evidence. Take photographs of damage.
Immediately notify shipper of damage, follow-up with a letter putting them on notice of loss.
Advise owner of loss.

3. Other physical damage

Collect all damaged artworks. Take photographs of damage.
Determine cause of loss and whether another party is responsible for damage.
Advise owner of loss.

In event of a claim please complete this form

Reported By:
Date
MM slash DD slash YYYY
Time

: Hours

Minutes

AM/PM
Name of Assured
Assured Number
Name of Institution
State Agency
Contact
Phone
Email
Fax
Date of Loss
MM slash DD slash YYYY
Describe Event, Loss and Damage
Title of Object(s)
Artist
Is the Artist Living?
- Yes
- No
Date or Period (circa)
Size and/or Weight
Inscriptions/Markings
Type of Object (ex., painting, sculpture, etc.)
Subject of the Work
Distinguishing Features/Previous Repairs
Is the Item(s) Loaned or Permanent Collection?
If Loaned, Lender's Name
Lender's Address
Lender's Telephone Number
Value of the Object (determination)
Police Report Number (if applicable)
Current Location of Object
Attached (if applicable to claim)
- Shipping Documents
- Condition Report
- Loan Agreements
- Photographs
- Police Report
- Inventory/Schedule
- Other
Attached (other)
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